August Council of Clubs meeting
August 17th at 10:00am
IBEW Local 465, 7444 Trade St, San Diego, CA 92121 (map)

Whether you’re a small club just starting out, or a large, well-established club that’s been around for years, this presentation will provide some ideas and describe some tools for better managing club members – practically, if not politically, that is.   

Basics

There are some basic functions all clubs need to keep track of:

  • Up-to-date list of members in good standing
    • Dues paid
    • Registered Democrat
    • Occupation, employer
  • List of members eligible to vote
    • May be different to good-standing depending on when they joined the cub, or how many meetings they’ve attended
  • Email system that tracks emails delivered, or bounced
    • Important for noticing requirements
  • Attendance or sign-in sheets 
    • Voting rules in club bylaws may require tracking 
    • Update email list with guest emails
  • Record of dues paid
    • Cash, check, credit card, online
    • Update email list with new members

Communications

  • Simple email limits on number of recipients
    • Gmail, Google Contacts
  • U.S. CAN-SPAM Act– FTC regulations
  • Campaign Monitor, Constant Contact, Emma, MailChimp
    • You must confirm where you got your contacts
    • An unsubscribe link must be in every email
    • You must include your contact information in every email you send, including a physical mailing address or P.O. Box where you can receive mail
    • You may not falsify your contact information or subject line
    • You’re subject to the terms of use for any integration or connected e-commerce platform you use
    • Emails you send through these systems must comply with the U.S. CAN-SPAM Act

Dues

  • At meetings
    • Cash, checks
    • Credit/debit cards – Square, PayPal
  • Online payments
    • Square, PayPal, ActBlue, Stripe
  • Stripe
    • Integration with websites, other tools

Event Tracking

  • Calendar of Events
  • Integration with Google Calendar – subscribe
  • Push events to Facebook/Twitter – easy ticketing
  • Sync events to the County Democratic Party Calendar
  • Sync attendees to MailChimp

Pulling It All Together

Shared online tools for all the club officers to easily access:

Tools to automate tasks between different cloud applications

Membership management software that integrates different software tools:

Joinit.org

  • MailChimp – Email
  • Stripe – Payments
  • Eventbrite – Events
  • No monthly fee for <100 club members
  • 20% discount for political non-profits

Keela.co

  • Gmail – CRM
  • MailChimp – Email
  • Stripe – Payments
  • Eventbrite – Events

Endorsement Rules

Clubs have to follow certain rules when endorsing candidates. Those rules are captured here, and we’ll spend a few minutes to review.

Clubs Rules

The Central Committee on August 20th will discuss the latest club rules from Admin.

Communications

  • Discourse
    Civilized discussion for our community
    http://discourse.demclubs.org 
    Engage in searchable discussions with fellow club members. Let everyone discover what you do, how you do it, and join in on the conversation. 
    Login with Google, Facebook or Twitter 

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